5 sensible methods Google Workspace helps you to work with Microsoft Workplace

Microsoft leads the productiveness area, however Google is not far behind with its suite of cloud-based productiveness apps in relation to mindshare.

A lot of my colleagues at Android Police favor Google Workspace over Microsoft Workplace apps due to the simplicity of Google’s productiveness apps.

Microsoft Workplace apps shine whenever you want superior options, so in the event you work on one thing productivity-heavy, those from the Redmond tech large will in all probability be higher suited to your use.

I’m a long-time person of Workplace apps, and it is my most well-liked vacation spot for what I do. This isn’t as a result of I am a complicated person, however due to years of muscle reminiscence.

What additionally led me to remain loyal to Workplace apps is that I by no means confronted resistance from my colleagues who use Google Workspace. I work carefully with them, together with sharing paperwork, collaborating on writing assignments, and extra.

It is attainable as a result of Google Workspace helps you to work with Microsoft Workplace, so you do not have to change to the latter to get these shared initiatives finished.

Listed below are 5 sensible methods Google Workspace helps you to work with Microsoft Workplace.

Open and edit Workplace information

Google launched Workplace help in Docs, Slides, and Sheets in 2014, permitting customers to open and edit information while not having to vary them to Google codecs.

So, in the event you retailer Workplace information in Google Drive, you possibly can simply open them and make edits inside Docs, Slides, and Sheets, and save them again to Workplace codecs.

You may as well view and edit Microsoft Workplace information in Google Docs, Sheets, and Slides cell apps.

Google Workspace additionally helps password-protected Workplace information. This implies you possibly can preview in addition to edit them on Google Docs, Slides, or Sheets.

It is simple to preview or edit password-protected information in Google Workspace apps. All you do is double-click the Workplace information in Google Drive to open them in Google Docs, Sheets, or Slides.

The subsequent step is to enter the file’s password and choose Preview. If you wish to edit the file, enter the password and choose Edit. This removes the password from the file for all customers.

Nevertheless, Workspace apps do not help the enhancing function for legacy binary Workplace codecs, like .doc, .ppt, or .xls. The enhancing functionality works solely with .docx, .pptx, and .xlsx Workplace file sorts.

Microsoft Workplace interoperability in Google Workspace is not restricted to previewing or enhancing information. You may as well collaborate on Microsoft Workplace information instantly inside Google Workspace.

So, in the event you remark, assign, or point out your coworker in Workplace information in Google Workspace, they are going to have the ability to see your touch upon their Home windows laptop computer utilizing Workplace apps.

If you wish to reply to your coworker, you possibly can open Microsoft Workplace information in Drive Preview and share your suggestions. You may additionally have the ability to mark an task as full from the Drive Preview.

Furthermore, you possibly can observe, overview, and return to the earlier model of the Workplace file utilizing the Model historical past function.

Nevertheless, for a clean collaboration, be sure that the Workplace information are suitable with Google Workspace. You will not face points with .docx, .pptx, and .xlsx file sorts whereas collaborating in Google Workspace.

Edit Workplace information instantly from Gmail attachments

Like Google Drive, Gmail is a core app inside the Google Workspace suite. It is also nicely built-in with different Google Workspace purposes.

Gmail additionally performs nicely with Workplace apps, although in a barely totally different approach than it does with different Workspace apps.

Gmail works nicely with Workplace apps within the sense that you should use it to connect Workplace file attachments that you just ship or obtain on Gmail instantly in Docs, Sheets, or Slides.

It will not alter the unique file format to make this work, as is the case with viewing or enhancing Workplace information in Google Workspace.

If you happen to obtain an e-mail with an Workplace file connected to your Gmail inbox, search for the Edit icon on the attachments. Click on on it to open the file instantly in Docs, Sheets, or Slides.

After opening the file, you will additionally get choices to answer the e-mail from the File menu in Docs, Sheets, or Slides.

That is approach faster than the sooner methodology, the place you wanted to avoid wasting a file in Drive first to make use of the Workplace enhancing options.

I’ve used this function in Gmail a couple of instances because it launched in 2020.

Convert Workplace information to Google Workspace format

Whilst you can view and edit Workplace information in Workspace, there are moments when changing them to Google codecs makes probably the most sense.

If that is what you need, you are able to do so by following some easy steps. After opening the Workplace file within the related Workspace app, choose the File choice, and click on Save As Google Docs/Slides/Sheets.

That is the best approach to convert a single Workplace file in Google Workspace. On high of this, you should use a useful Google Drive trick to rapidly convert all Workplace information into Google format.

To do that, open Google Drive, click on the Settings gear, and test the field for Convert uploaded information to Google Docs editor format. All information uploaded after this are mechanically transformed to Google format.

You may as well set up third-party add-ons to transform Workplace information to Google format. They arrive with superior functionalities, like changing the complete file into Google Drive in a single go.

Search inside Workplace information from Drive

Google can be identified for its robust search capabilities. Along with Google Search, the corporate’s Workspace apps can rapidly discover what you might be searching for.

If you happen to retailer Microsoft Workplace information inside Google Drive, it could search contained in the contents of these information. So, you possibly can sort a selected key phrase or phrase situated deep contained in the doc, and Drive will discover you the fitting file.

To slim down the search outcomes, you should use filters in Drive. For instance, in the event you set the file sort to Paperwork utilizing the Kind drop-down arrow, it’s going to present you solely the kind of information containing the key phrase or phrases.

You possibly can slim the search consequence even additional by utilizing the Folks drop-down menu. That is the way you inform Drive to point out Workplace information {that a} particular individual shared with you.

Google Workspace is extra accessible for Android customers

You are able to do fundamental productiveness work on Google Workspace apps utilizing your cellphone. For Android customers, Google Workspace is a extra pure selection as a result of most of the Workspace apps come preinstalled with Android handsets.

For instance, Google Drive and Gmail can be found on the primary boot on most Android telephones and tablets. You probably have each these units, that is even higher.

You possibly can create a doc on a pill after which edit it in your cellphone. Because it’s mechanically saved within the cloud, you possibly can later edit it in your cellphone, or vice versa.

If you wish to do light-weight productiveness duties, there isn’t any actual incentive to put in these Workplace apps in your cellphone. They’re going to solely take up extra space.

I needn’t set up Workplace apps to open or edit the information on my cellphone, both. The Workspace apps on my cellphone can deal with all of that fairly simply.